12 Collaborative Software Solutions [Free for a Limited Time]

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It goes without saying that the ongoing COVID-19 pandemic has hit countries around the world hard, and businesses have been feeling its effects. With non-essential workers expected to work remotely for the foreseeable future, organizations are scrambling to find ways to enable their teams to work together as seamlessly as they did prior to the onset of the outbreak. Fortunately, a number of SaaS companies have stepped up to the plate in order to support organizations making the transition to remote work.

Without further ado, here are 12 of our favorite collaborative software solutions, all available for free for a limited time.

TechSmith Snagit

In light of recent events, TechSmith is offering a free temporary version of its popular screen capture recording software, Snagit, to businesses through the end of June 2020. Not only does Snagit enable teams to capture processes in real time with screenshots and screen recordings, it also makes it easy to create how-to guides and tutorials right

within the tool using premade layouts and templates. Up your training game even more by annotating screen grabs with professional markup tools, providing step-by-step workflow documentation, and adding custom-made GIFs to any website, document, or chat — Snagit can do it all.

Box

Getting in on the spirit of giving, Box, a popular content management and file sharing service provider, has made its Box business edition free for the next 90 days. It’s hard to imagine that there’s anyone out there who hasn’t heard of Box at this point but, for those who are unfamiliar, Box is a cloud content management solution that enables businesses to store content for internal and external collaboration and processes all within a single, secure location. But Box isn’t just cloud-based storage — it’s also a collaboration tool that enables teams to edit, comment, share files, and assign tasks in real time. Even better, Box can integrate with over 1,400 apps, including Salesforce, NetSuite, Slack, Adobe, and more.

For businesses that already use Box starter edition or are curious about giving Box a try, this opportunity is too good to miss. As an added bonus, existing Box enterprise customers are able to add users beyond their license limits for the next month at no additional cost.

Calendly

Although Calendly’s appointment scheduling software is already free, the company recently announced that it would offer Zoom and GoToMeeting integrations free of charge through June 2020. Rather than waste time sending emails and making phone calls to schedule appointments, Calendly users need only set their availability preferences, embed a shareable link in their email or on their website, and schedule away.

Calendly’s robust feature set includes Google, Outlook, and Office 365 calendar integrations, custom controls, and automated time zone detection. Calendly’s Zoom and GoToMeeting integrations offer additional functionality, including the ability to generate unique conference details and to update meeting details in real time when rescheduling or canceling. In addition to offering these Premium tier features for free, the company also revealed plans to provide free Premium plan access “to teams working directly on COVID-19 pandemic research, response, or mitigation.”

Atlassian

Australia-based Atlassian earns its place on our list for offering not one, but four of its products for free to organizations with remote employees. On March 18, the company announced that Jira Software, Confluence, Jira Service Desk, and Jira Core would be free for teams of up to 10 people in an effort to support organizations adapting to remote work scenarios. Best of all, it’s an unlimited time offer. Let’s talk a little more about these tools.

Jira Software

Jira Software is an agile software development tool that enables teams to create project roadmaps, monitor progress, access real-time reporting, build customized workflows, and more. Jira Software also includes project management tools to guide the software development process, including scrum boards, Kanban boards, and agile reporting.

Confluence

Confluence is team workspace software designed to provide organizations with easy-to-use templates, a single source of truth for knowledge management, a powerful search engine that makes it easy to locate and group content, and more. Confluence integrates seamlessly with other solutions in the Atlassian suite, such as Jira and Trello, for even
more functionality.

Jira Service Desk

Jira Service Desk is an IT service management solution that enables teams to work collaboratively to design new services, develop customized service delivery processes, and resolve open issues quickly and efficiently. Jira Service Desk’s robust feature set includes capabilities for incident management, change management, asset management, and more. The software’s core functionality can also be extended using a marketplace of over 1,000 applications and integrations.

Jira Core

Jira Core is a project management tool that enables teams to design and build custom workflows based on their unique business processes and monitor the status of different projects in real time. The desktop version includes out-of-the-box project templates, automated notifications, and reports and dashboards for easy metrics monitoring. Jira Core Cloud offers even more functionality with boards that provide an immediate snapshot of any project.

Salesforce

Salesforce has also found ways to support remote workers, offering Quip Starter for free (with unlimited users and storage) to any Salesforce customer or nonprofit organization through September 30, 2020. Quip is a productivity solution that enables teams to create documents, spreadsheets, slideshows, and more, all within the Salesforce platform. Quip also comes with an extensive template library, chat functionality, and a comprehensive security infrastructure to make working from home simple and secure.

Quip isn’t Salesforce’s only contribution to the COVID-19 response effort: Tableau — which Salesforce acquired in August 2019 — has teamed up with Johns Hopkins University to make COVID-19 data available to the public. Johns Hopkins has been collecting data from situation reports from around the world and collating that data into a single data set. Tableau has worked to standardize that data and present it in an easy- to-comprehend format for public consumption. The Tableau Community has also developed the COVID-19 Data Hub, which presents visitors with a series of up-to-date COVID-19 visualizations, including a COVID-19 Economic Recovery Dashboard, a COVID- 19 Coronavirus Tracker, and Analysis of Global COVID Funding. To see a full list of available visualizations, check out the Coronavirus (COVID-19) Viz Gallery.

Honorable Mentions

In addition to the solutions and systems on this list, a number of SaaS providers are offering free tools specifically for organizations dedicated to COVID-19 research:

We’re in This Together

In this unprecedented time, it’s more important than ever that we come together to support our communities and our front-line service providers. In order to promote this effort, Salesforce has assembled a suite of free software solutions, called Salesforce Care, to help small businesses, nonprofit organizations, healthcare providers, volunteer organizations, and more support to the urgent needs of any audience and respond to this crisis.

For more information about Salesforce Care or any of the other Salesforce solutions mentioned in this post, please contact VennScience. We know it’s tough out there right now but we’re in this together, and we hope that you, your family, and your coworkers stay safe.

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